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2.5 Implementation and Supervision |
Implementation and Supervision Tools:
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- Contract specifications or scope of work altered after contract awarded.
- Site inspection indicates that work performed was not in accordance with the technical specifications (below-specification civil works, goods and services are accepted)
- Technical specifications of materials provided do not correspond to the specifications agreed upon in contract
- Site inspection indicates that project completion is less than that certified or that a completed project is not operational
- Goods or services not being used, or being used for purposes inconsistent with intended purposes
- Wrong quantities of goods and materials are delivered
- Delays in the delivery of goods or services in any part of the project implementation process
- Substitution of nominated consultant staff with less qualified and experienced personnel
- Frequent changes in key staff of PMU/PIU
- Changes in PIU/PMU and Bank staff responsible for post-procurement verifications.
- Lack, or low level, of oversight of the physical works
- Absence or insufficient post-procurement verification of scope of work and physical inspections.
- Site diaries and meeting minutes are not maintained
- Written instructions are not given to contractors.
- Incomplete records in PIU/PMU – significant number of missing documents.
- Lax checking and certification of progress billings.
- Incomplete site measurement records to justify claims for progress payments.
- High frequency of Change Orders to the contract
- 'As-built' drawings are photocopies of technical specifications in the bidding documents
- The detailed drawings, 'as-built' drawings, back-up data sheets contain errors or repetitive entries.
- Failure to pay progress payments and invoices on a timely basis.
- Excessive number of signatures required to approve progress payments.
- Evaluation of contractors’ performance not recorded.
- Costs overruns are inadequately explained or justified.
- Considerable beneficiary dissatisfaction with completed project facilities.
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